Director of Events and Training

National Indian Child Welfare Association (Portland, Oregon)

Posted 2 months ago

Position Summary:
The director of events and training at the National Indian Child Welfare Association (NICWA) is  responsible for ensuring that training activities, community-based trainings, annual conference, and other  resources related to the health and well-being of Native children, families, and communities are made  available to Native communities, programs, service providers, and advocates to enhance their helping  skills and improve the lives of Native children. The director of events and training has overall  responsibility for the management of internal and external organizational event and training activities. 

Primary Responsibilities: 

  • Responsible for the oversight, coordination, and planning of NICWA’s virtual and in-person training and educational opportunities 
  • Plans and manages NICWA’s annual Protecting Our Children conference, the largest national  conference on American Indian/Alaska Native child advocacy and child welfare practice 
  • Oversight of annual conference budget, our largest unrestricted revenue generating event 
  • Leads the annual conference planning team, including project management and partnership with  the NICWA Program Team to offer the latest developments and best practices to our  constituency 
  • Supervises project/department staff by assisting with hiring and onboarding; setting clear  performance expectations; providing appropriate feedback, coaching, and training; implementing  organizational policies and procedures; preparing timely performance/introductory evaluations;  and, if necessary, handling disciplinary actions

 Essential Functions: 

  • Directs the coordination of virtual and in-person training opportunities to continuously provide the  best resources for service providers to provide effective services; explore new methodologies and  vehicles to provide training effectively  
  • Oversees, promotes, markets, and negotiates opportunities so that high quality, timely, culturally  appropriate community-based trainings, technical assistance, and online courses are made  available to Indian communities, programs, workers, and other agencies 
  • In partnership with the Program Team, ensures the ongoing research and development of content to make all training current, relevant, and effective, including forecasting future issues and  strategic planning of training and curriculum development; works to manage evaluation of training  activities 
  • Manages curriculum inventory and sales through oversight, management, and marketing of the  NICWA online store 
  • Provides sound budget and fiscal management of departmental resources, including budget  development and monitoring 
  • Negotiates hotel/facility site selection, supplier, and consultant contracts to NICWA’s best  advantage 
  • Acts as team leader of the annual Protecting Our Children conference planning team: selects appropriate team members, schedules regular team meetings, coordinates meeting records,  manages volunteers, and handles team performance issues to make sure the workplan, timeline, and deliverables are met on or before deadline and that the team functions with a high level of  organization and accomplishment 
  • Coordinates the annual Protecting Our Children conference by interfacing with the Program Team for theme, workshop topics, and plenary presenters, ensuring that the conference content is  culturally appropriate, relevant, state-of-the-art, and suitable for the intended audiences 
  • Coordinates conference participation with local planning groups and recruits high-quality vendors  and exhibitors for the annual conference exhibition hall, making sure that all available space is  filled to capacity and that activities in the hall are arranged to promote exposure of exhibitors to conference participants 
  • Develops professional, timely, and accurate conference/meeting print materials, such as board  reports, calls for presentations, agenda, evaluation forms and reports for marketing purposes;  negotiates production with design, print, and mail vendors; and ensures timely mailing to achieve  maximum participation 
  • Uses technology to enhance and improve trainings and meetings 
  • Supervises project/department staff by assisting with hiring and onboarding; setting clear  performance expectations; providing appropriate feedback, coaching, and training; implementing  organizational policies and procedures; preparing timely performance/introductory evaluations;  and, if necessary, handling disciplinary actions 

Additional Responsibilities: 

  • Perform other duties and assignments as directed. 
  • Participate in NICWA activities and teams as required. 

Supervision: 
This position works under the direct supervision of deputy director. 

This position provides supervisory responsibilities to the training manager and events and training project  coordinator.  

Core Competencies:  

  • Models ethics, integrity, and accountability 
  • Exercises sound judgement 
  • Adheres to accuracy and quality standards 
  • Contributes to NICWA’s learning community 
  • Manages workload effectively 
  • Manages adversity 
  • Develops strategic perspectives 
  • Displays professional effectiveness 
  • Promotes NICWA’s mission, vision, philosophy, and goals 
  • Builds organizational knowledge 
  • Maintains constituent focus and builds constituent knowledge 
  • Champions change 
  • Builds relationships 
  • Communicates effectively and powerfully 
  • Fosters collaboration and teamwork 
  • Inspires and motivates others to high performance 
  • Abides by NICWA policies, procedures, and organizational structure 
  • Supervisors are expected to: 
    • Staff effectively, utilize talent, and empower staff 
    • Foster a culture of continuous improvement by offering recognition and rewards

Qualifications

  • Bachelor’s degree in human services, social work, business administration, or related field required 
  • Five to eight years relevant work experience related to the essential functions 
  • Demonstrated experience in budget creation and management  
  • Strong knowledge of Native culture and social service systems with demonstrated working  experience with tribal organizations, tribal service systems, or tribal government structures 
  • At least three years of general supervisory experience 
  • Demonstrated knowledge, experience, and ability to manage projects, using skills and tools to  organize project work involving competing deadlines and to balance internal and external  demands 
  • Demonstrated knowledge, skills, and experience to communicate through oral presentations in  settings at the national, regional, and community level, as well as in tribal settings to different  types of audiences in an effective and timely manner 
  • Excellent interpersonal, communication (including listening, writing, speaking), customer service,  and time management skills essential 
  • Demonstrated knowledge, skills, and experience to actively cooperate in a team environment, both in leadership and peer relations, and motivate others to do the same 
  • Demonstrated knowledge, skills, and experience facilitating group discussions, meetings, and  trainings 
  • Demonstrated knowledge, skills, and experience with various training methodologies and vehicles  to provide training effectively (online courses, blended online/in-person learning formats, etc.) 
  • Demonstrated knowledge, experience, and ability to administer learning management systems  and online courses 
  • Proficiency with operating a variety of office equipment and computer software applications  specifically related to Microsoft Office products is required  
  • Ability to learn new software. Experience with software including Cvent, Constant Contact, and  Zoom. 
  • Strong writing and grammatical skills with attention to detail 
  • Ability to analyze and problem-solve 

Travel Requirements: 
Travel is approximately 10–15% of the year 

Working Environment: 
This role operates in an office environment, and routine uses standard office equipment such as  computers, phones, photocopiers and filing cabinets. 

Physical Demands:  
Frequently involves sitting or standing for long periods of time. May require the ability to lift laptops, files,  open filing cabinets, walking, bending, stooping, or reaching. The physical demands are representative of  those that must be met by an employee to successfully perform the essential functions of this position  with or without reasonable accommodation.

Disclaimer: 
The above statements are intended to describe the general nature and level of work being performed by  employees assigned to this classification. They are not intended to be construed as exhaustive; duties,  responsibilities and activities may change with or without notice.  

NICWA is proud to be an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, sex, disability, veteran, or any protected status. 

To Apply:  
To learn more about this position and other open positions at NICWA, candidates are invited to attend a  webinar “Job Opportunities at NICWA” on November 4, 2021, at 11:00 a.m. PT. Please register here

After registering, you will receive a confirmation email containing information about joining the webinar. 

Complete application materials include: a cover letter, resume, and NICWA’s employment application (which can be found at https://www.nicwa.org/employment/). Please submit completed application materials to nstewart@nicwa.org by November 19, 2021.  

Paper application materials may be mailed to:
NICWA  
Human Resources Department 
5100 S Macadam Avenue, Suite 300  
Portland, OR 97239

Job Features

Job CategoryAdministrative